In compiling this Policy, we have taken steps to ensure we have incorporated the standards and principles outlined in data collection and privacy frameworks, including the European Union’s General Data Protection Regulation (“GDPR”). This Policy describes:
The types of information we may collect from you or that you may provide when you visit the website www.vibeonix.com (the “Website”) as well as any websites and blogs directly owned by Vibeonix (“our websites”)
Our practices for collecting, using, maintaining, protecting, and disclosing that information.
Please read this Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, then please do not use our websites. By using our websites, you agree to the terms of this Policy. This Policy may change from time to time (see below, “Changes to this Policy”). Your continued use of our websites after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.
Your responses to questionnaires on the Website are entirely voluntary and will be used, anonymously, in ongoing research by Vibeonix. By visiting the Website and completing the questionnaires, you are accepting and consenting to the practices described in this Policy.
What We Collect and How We Collect It
To ensure that we provide you with the best possible experience, we will store, use, and share information about you in accordance with this Policy. For example, when you request information, subscribe to our emails, complete a survey, or register yourself with the Website, we will ask you to provide Personal Information to complete these transactions.
You are not required to give us your real email address or name, but providing your real email address and name will help us assist you with your account. If we receive a request for information about your account, the response will be sent to the registered address, not the one making the request, unless we can verify that the registered address is an invalid or defective address and that the person making the request is the person who created the account. You will be asked to verify your email address when signing up for an account at Vibeonix.
Some of the questions presented in our surveys and questionnaires will ask for potentially sensitive information relating to your emotions and mental well-being. By answering these questions, you consent to the processing of that personal data for the purpose of providing results about your emotional and mental data readouts.
Automatic Information Collection
In addition to the information that you provide us through registration, questionnaires, or elsewhere, we may also collect information about you during your visit to our Website or while you engage with one of our marketing campaigns. We collect this information using automated tools that are detailed below. These tools may collect information about your behavior and your computer system: information like your internet address (IP address), the pages you have viewed, the type of browser you used, and the actions you have taken while on our websites. This helps us understand the usage of the website and allows us to produce aggregate statistics on usage.
We may also use these tools in connection with our email marketing campaigns to allow us to understand what links you click on and what content is of interest to you. Vibeonix may also collect information from commercial sources to enrich and verify the information that you have provided or that we have collected about you. This information will help us to ensure that we have accurate records, and will provide us with the ability to keep your information up to date. In some cases, we may use this commercial information to determine something about you. For example, we may use your IP address to calculate your approximate geographic location. Some of the tools we use to automatically collect information about you, include:
Embedded Web Links. Links provided in our emails and in some cases on third party websites may include tracking embedded in the link. The tracking is accomplished through a redirection system. The redirection system allows Vibeonix to understand how the link is being used.
Web Beacons. A Web Beacon is an electronic image. Web Beacons can track certain things from your computer and can report activity back to a web server allowing us to understand some of your behavior. If you choose to receive emails from Vibeonix, we may use Web Beacons to track your reaction to our emails. We may also use them to track if you click on the links and at what time and date you do so. Some of our marketing partners may use Web Beacons to track your interaction with online advertising banners.
Do Not Track Disclosure. We do not track website visitors over time and across third-party websites to provide targeted advertising. Therefore, our Website does not operate any differently when it receives Do Not Track (DNT) signals. The information we collect automatically is statistical data and does not include personal data.
How We Use Your Information
The information we gather and you provide is collected and used to complete the services you have requested. We may also use this information to improve our service to you and your experience when engaging with our websites and our services.
During registration/account creation, we ask you to create an account with an email address and password. This is for your benefit. This enables you to access your results and take new assessments at any time by signing out and using your email address to sign back into your account. Vibeonix also asks for your address, gender, language, country and phone number to be used to contact you and identify your personal account.
Provided you have consented, we may also use your email address and name to send you email messages with information on how to better utilize your assessment and links to resources.
We may also use your information for the following purposes:
Prevent malicious activity and provide you with a secure experience;
Provide service and support for your use of the Website;
Provide marketing communications that are effective and optimized for you;
Keep you up-to-date with the latest benefits available from Vibeonix;
Avoid sending you something that will not be of interest;
Define what content you might be interested in;
Personalize your Website experience;
Measure the performance of marketing programs;
Learn about your behavior and try to improve what we do for your benefit;
Contact you about services that are relevant to you; and
Display testimonials, reviews, or recommendations on our websites with the express consent of the owner of that statement.
Although we use your name and email address to inform you about future products and services, you can always unsubscribe from receiving any marketing emails via the unsubscribe option in any such marketing email you receive from us.
How We Share Your Information
Vibeonix does not sell or lease your information to any third party. We may disclose your Personal Information to our partners in accordance with this Policy. We may share your information depending upon your use of our services.
General Users Completing a Vibeonix Assessment. Our clients participate in our assessment to learn more about his or her emotional and mental state of being. After completing the assessment you will go to your results.
Your Choices and Selecting Your Privacy Preferences
Vibeonix wants to provide you with relevant information that you have requested.
If we provide subscription-based services, such as email newsletters, we will allow you to make choices about what information you provide at the point of information collection or at any time after you have received a communication from us while you are subscribed to the service. This assumes that any transactional or service-oriented messages are excluded from your preference, as they are not intended to be for the purposes of marketing communications, and rather to fulfill a service you have requested.
Email newsletters and marketing emails will not be sent to you unless you consent to receive such marketing information. After you request to receive these emails, you may opt-out of them at any time by selecting the “unsubscribe” link at the bottom of each email. Please note that by opting-out or unsubscribing you may affect other services which you have requested we provide to you where email communication is a requirement of the service provided.
The communication that you receive from Vibeonix will be in accordance with your preferences and this Policy. Some of the communications you receive could include automatic information collection tools.
Access to and Accuracy of Your Information
Vibeonix strives to maintain and process information accurately. We have processes in place to maintain all of your information in accordance with relevant frameworks and take steps to monitor its accuracy. We employ technologies designed to help us maintain information accuracy on input and processing.
Where we enable you access to your Personal Information, we will always ask you for a username and password to help protect your privacy and security. We recommend that you keep your password safe, that you change it periodically, and that you do not disclose it to any other person or allow any other person to use it.
To view and change the Personal Information that you have directly provided to Vibeonix you can return to the Vibeonix Portal and click on your Account Profile settings.
Children’s Information and Privacy
Vibeonix does not market its services to children under the age of thirteen (13). We do market the survey and reports to teachers and parents who could use it with children under the age of thirteen. No one under the age of thirteen may create an account on the Website/Portal. For Website visitors in the European Union, no one under the age of sixteen may create an account on the Website. It assesses a child’s emotions and provides the results in a rank order list. Those who are under the age of thirteen may only complete the assessment under the account of a parent, guardian, or other adult authorized by a parent or guardian. For Website visitors in the European Union, those who are under the age of sixteen (16) may only complete the assessment under the account of a parent, guardian, or other adult authorized by a parent or guardian. The child is asked to count from 1 to 100. No photos or further personal information is needed to participate in the assessment.
You can exercise any of the following rights by notifying us as described below:
Access: You may email us at firstname.lastname@example.org to request a copy of the personal data our Website currently contains.
Correction or Rectification: You can correct what personal data our Website currently contains by signing in to your account and clicking the Account Settings tab or emailing us at email@example.com to request that we correct or rectify any personal data that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
Restrict Processing: When applicable, you may restrict the processing of your personal data by submitting a request Vibeonix email to firstname.lastname@example.org. In your email, please explain how you wish Vibeonix to restrict the processing of your personal data. When such restrictions are not possible, Vibeonix will advise you accordingly. You can then choose to exercise any other rights under this Policy, to include withdrawing your consent to the processing of your personal data.
Object to Processing: When applicable, you have the right to object to the processing of your personal data by submitting a request Vibeonix email to email@example.com. When such objections are not possible, Vibeonix will advise you accordingly. You can then choose to exercise any other rights under this Policy, to include withdrawing your consent to the processing of your personal data.
Portability: Upon request and when possible, Vibeonix can provide you with copies of your personal data. You may submit a request to email to firstname.lastname@example.org. When such a request cannot be honored, Vibeonix will advise you accordingly. You can then choose to exercise any other rights under this Policy, to include withdrawing your consent. Where applicable, Vibeonix will ensure such changes are shared with any trusted third parties.
Erasure: If you should wish to cease use of our Websites and have your personal data deleted from our Website, then you may unsubscribe or submit a request by emailing us at email@example.com. Upon receipt of such a request for erasure, Vibeonix will confirm receipt and will confirm once your personal data has been deleted.
Submit Complaints or Questions: If you wish to raise a complaint on how we have handled your personal data, you can contact us as described below. If you reside in a European Union member state, you may also lodge a complaint with the supervisory authority in your country.
Safeguarding the Data We Collect
We take reasonable technical, administrative, and physical precautions to keep both your Personal Information and non-Personal Information secure against accidental loss and from unauthorized access, use, alteration, and disclosure. You may utilize a username and password to enjoy our websites. It is your responsibility to keep confidential your username and password.
Changes to this Policy
How to Contact Us
We value your opinions and welcome your feedback. To contact us about this Policy or your Personal Information, please contact us at: firstname.lastname@example.org.